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School Gate Guardian Information and School Entrance Procedures

Please take a minute of your time to either watch the video at this link, or to read the procedures below to familiarize yourself with the new School Gate Guardian system installed at the entrance to each CLSD school building for visitors to gain access. Beneath the procedures is a list of FAQs and answers.

Cornwall-Lebanon School District is strengthening its security measures by installing a visitor management software program called School Gate Guardian at each of its schools.

When a visitor arrives at one of our schools, the individual will need to scan their valid driver’s license or other state-issued identification upon arrival at the door. The ID will be checked against several law enforcement databases.  Next, visitors will receive a printed ID badge that includes their photo and name. The entire process to scan, complete the background check, and print a badge takes approximately 45 seconds. Frequent visitor key passes are also available for those who enter the school regularly.

If a visitor’s identification is flagged and a badge is not permitted, a school administrator or district police officer will confidentially discuss the situation with the individual.  Please be patient with us as we integrate this newest security measure beginning at the start of the new school year.


What is School Gate Guardian?
School Gate Guardian is a visitor registration system that enhances school security by retrieving data from a visitor’s state-issued ID. The information is then compared with information from several databases including the registered sex offender database and a locally stored database created by the district that could include parents or guardians with custody issues, restraining orders, or visitors that have been deemed a threat to students and staff.

Why has the Cornwall-Lebanon School District decided to implement this type of system?
Student safety is one of our highest priorities and the School Gate Guardian System can provide a consistent stream of information for tracking unwanted visitors in any of our facilities. In the unlikely event an incident does occur police and other authorities will have access to these electronic visitor logs which have a photograph of the visitor as well as a date and time stamp of their entry and exit times.

What information is the School Gate Guardian retrieving from the photo ID?

The only information required to perform the proper searches are the first name, last name, date-of-birth and the photo of the visitor. Any other information on the ID is ignored by the system. None of this data will be shared with any other company or organization other than law enforcement and this will only occur in the event of an incident.

Does every visitor that enters a facility go through the screening process?
All visitors to any school facility will be scanned by the School Gate Guardian System. The ability also exists to provide key passes for frequent visitors. These visitors, upon entering the building, will scan their key pass under the barcode reader. Their information, including a photo, will appear on the computer screen for a staff member to verify identity and print a badge.

Does Cornwall-Lebanon School District have the right to require visitors and parents to produce a state issued ID before entering school facilities?
Yes. We need to be certain who is on our campus, what the purpose of their visit is, who they are here to see, and if they have the authority or the right to have access to our facilities and students. We can only do this by performing the appropriate checks.

What will happen when a visitor enters the school?
The visitor will scan a state-issued identification card. The machine will gather necessary information from the license. The information will then be run through a sexual offender database, and a district-maintained database. If no matches are found, the kiosk and system will print a visitor badge that includes the visitor’s name, photo, reason for visit and location of visit.  Upon completion of the visit, the visitor will return to the front desk to scan the barcode for exit and return their badge to a staff member.